Flexibility is key for modern offices. Companies continue to grow, shrink, change course, or adapt their way of working. One of the biggest challenges is designing workspaces. There's a sudden need for additional meeting rooms, concentration areas, or temporary project zones. But how quickly can you switch between an open-plan and a closed space without renovations or disrupting daily workflows?

The evolution of the open office

Open-plan offices originated as a response to the need for greater collaboration and transparency. Fewer walls meant less hierarchy, more interaction, and more efficient use of space. But soon, the drawbacks became apparent: lack of privacy, distracting noise, and a shortage of spaces for focused work or meetings.

That is why more and more organisations are looking for ways to combine the openness of their work floor with functional zones that can be screened off, temporarily or permanently.

Modular solutions offer a solution

Instead of permanent walls or large-scale renovations, many companies opt for modular partitions. These flexible wall systems can be quickly installed, adjusted, or removed without any demolition work. With these walls, you can create a separate meeting room in no time, even in the middle of an open-plan office.

Thanks to modern techniques and clever designs, these walls are acoustically insulating, visually appealing, and customizable in size and finish. Think glass walls for transparency, or closed panels for privacy. Or consider glass that can be switched from transparent to opaque with the touch of a button.

Practical example: a meeting room in one working day

Imagine: you have a team of 10 people who regularly need to meet, brainstorm, or make video calls. Your current open-plan space barely has enough room for that. With a modular wall solution, you can create a separate space in just one workday:

·         You choose a place in the room where the acoustics are already reasonably good (for example, near a column or wall).

·         A specialist measures the space.

·         The components are delivered prefabricated.

·         The walls are installed and finished within a few hours.

·         Additional facilities such as lighting, ventilation and power points may be added if necessary.

The result: a fully-fledged meeting room that fits perfectly within the existing environment, without having to turn the rest of the office upside down.

Acoustics: essential for effective consultation

A good meeting room not only provides visual privacy but also offers protection from ambient noise. Acoustic partitions ensure that conversations remain indoors and that outside noise doesn't become a nuisance.

Many modular walls are equipped with sound-absorbing panels, double glazing , or special door seals. This ensures the peace and quiet you need for an efficient meeting or presentation.

Flexible and circular

An added benefit of modular walls is that they adapt to your organization's needs. Need more meeting rooms after a year? Simply expand. Has the space become redundant? Simply dismantle the walls and reuse them elsewhere or in another building.

This design approach fits perfectly with circular building principles. Materials are not wasted, and spaces are optimally utilized.

Points to consider when creating a meeting room

If you want to quickly switch from open space to meeting room, there are a few things to arrange beforehand:

1.      Purpose of the space – Will it be a meeting room, quiet workspace, or video call zone? This will determine the type of wall and finish.

2.      Location – Choose a location where the structure will not encounter any obstacles (such as installations or emergency exits).

3.      Acoustics & lighting – Ensure a good acoustic plan and sufficient daylight or artificial lighting.

4.      Accessibility – Consider good access, including for people with physical disabilities.

5.      Ventilation & Climate – Have a specialist assess whether additional ventilation or cooling is needed in the new space.

Conclusion: fast, smart and without renovations

Transforming an open-plan office into a closed-space office doesn't have to take months or require major investments. Thanks to modular, demountable system walls, you can create a functional and presentable space that meets all requirements in just one day.

Whether you need a single space or want to rearrange your entire workspace, flexible wall solutions allow you to switch quickly, sustainably, and without disruption.

About System Flex

An inspiring space works better. That's why System Flex has been developing flexible wall systems for over 30 years, allowing you to quickly and stylishly create functional spaces. Whether it's for offices, schools, or healthcare facilities – with our system walls, you can make any space flexible, comfortable, and future-proof.

Want to know more? Feel free to contact us for inspiration and advice.